Marketing Coordinator

As a member of the administrative staff, the Marketing Coordinator is responsible for in-house marketing duties. These duties include proposal preparation, CRM database management and maintenance, projects and staff photography, preparation of general marketing materials, and ongoing outreach to and coordination with clients and subconsultants in addition to other general office duties as assigned. The position is responsible for maintaining good and responsive client relationships on a firm wide basis.

Essential Functions: 

(a)        Utilize Microsoft Office products, Adobe InDesign, Deltek, and other industry software.

(b)       Populate and maintain relevant data into our CRM (Deltek) system.

(c)        Manage proposal development including formatting, design, production, and filing.

(d)       Develop, edit, and write marketing materials.

(e)       Execute photo shoots with employees and client projects.

(f)         Create monthly email blasts geared towards specific clients and/or market sectors.

(g)        Manage website initiatives such as news story cultivation.

(h)       Develop and maintain the firm’s digital presence with emphasis on social media and news/publication outlets.


(a)     Actively and effectively communicate, collaborate, and coordinate with clients, co-workers, and others.

(b)    Effectively work on multiple assignments simultaneously.

(c)     Ability to provide the proper discretion required in overseeing sensitive documentation.

(d)    Commitment to maintaining a high standard of quality in the delivery of our services, customer service, and ethical standards.

(e)    Organizational skills.

Supervisory Responsibility - Ability to manage staff. Ability to mentor less experienced staff.

Work Environment - Most work is performed in an office environment. Regular trips to a variety of locations for meetings and observations are also required.

Expected Hours - This is a full-time position based on a 40-hour workweek. A 7AM to 9AM start time will be negotiated with your supervisor. Schedule will be coordinated with the normal Monday through Friday, 9AM to 3PM core hours.  An unpaid lunch hour beginning at 11:45AM is available. Requires adjusting schedule to suit clients and working overtime as necessary to satisfactorily meet project schedules.

Physical Demands - This position requires the ability to sit for long periods of time. It also requires the use of basic motor, oral, and visual skills, such as the ability to walk, use hands, talk, hear, and the ability to use close vision, distance vision, color vision, and to adjust focus. It requires the ability to stand for extended periods and lift/carry materials weighing up to 25 lbs.

Travel - This position requires occasional day trips throughout the mid-Atlantic area. It requires an occasional overnight trip and travel by plane. It requires a valid driver's license and appropriate vehicle.

Education and Experience:

(a) Required -

(i)    Associates Degree in Business from a College or University program.

 (b) Preferred -

(i)    Four-year Degree in Business from a College or University program.

(ii)   Five-plus years in the Marketing field.

(iii)  Experience in the architecture/engineering/construction industry.

Work Authorization/Security Clearance - Must be approved for working in the United States.

Other Duties - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

Reasonable Accommodation - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


An EEO Employer

NOTICE TO THIRD PARTY AGENCIES - HENRY ADAMS, LLC does not accept unsolicited resumes from recruiters, staffing agencies, etc. In the event a resume is submitted without a previously signed agreement, HENRY ADAMS reserves the right to pursue and hire such candidate(s) without financial obligation to a third party. Unsolicited resumes will be deemed the property of HENRY ADAMS.


We are now accepting resumes for this position. Please email your resume to for consideration.