As a member of the administrative staff, the Marketing Assistant is responsible for assisting with marketing duties. These include proposal preparation, maintenance of the CRM system database, project and staff photography, preparation of general marketing materials, and coordination with clients and subconsultants in addition to other general office duties as assigned. The position is responsible for maintaining good client relationships on a firm-wide basis.

Essential Functions:

(a) Utilize Microsoft Office products, Adobe Creative Suite (InDesign, Photoshop, Illustrator, Lightroom), Deltek, and other industry software.

(b) Populate and maintain relevant data into our CRM (Deltek) system.

(c) Assist with proposal development including research, formatting, design, production, and filing.

(d) Assist in developing, editing, and writing marketing materials.

(e) Execute photo shoots with client projects and employees.

(f) Assist in creating targeted email campaigns geared towards specific clients and/or market sectors.

(g) Assist with website maintenance and initiatives such as news story cultivation.

(h) Assist with developing and maintaining the firm’s digital presence with an emphasis on social media and news/publication outlets.

Competencies:

(a) Actively communicate, collaborate, and coordinate effectively with clients, co-workers, and others.

(b) Effectively work on multiple assignments simultaneously.

(c) Ability to provide the proper discretion required in overseeing sensitive documentation.

(d) Commitment to maintaining a high standard of quality in the delivery of our services, customer service, and ethical standards.

Education and Experience:

(a) Required -

• An associate degree in business, communications, marketing, and or graphic design from a college or University program.

(b) Preferred -

• A four-year Degree in Business, communications, marketing, and graphic design from a college or University program.
• Hands-on experience in the Marketing field.
• Photography experience

Supervisory Responsibility - Ability to mentor less experienced staff.

Work Environment - Most work is performed in an office environment. Regular trips to a variety of locations for meetings and observations are also required.

Expected Hours - This is a full-time position based on a 40-hour work week. Normal days are Monday through Friday. Normal core hours are 9AM to 4PM with up to a one-hour unpaid lunch beginning at 11:45AM. A regular starting time between 7AM and 9AM can be negotiated with your supervisor. Requires working overtime as necessary when required to satisfactorily meet project schedules.

Physical Demands - This position requires the ability to sit for long periods. It also requires the ability to walk, use hands, and talk and hear. It requires the ability to stand for extended periods, climb ladders, and lift/carry materials weighing up to 25 lbs. It requires close vision, distance vision, color vision, and the ability to adjust focus.

Travel - This position requires occasional day trips throughout the mid-Atlantic area. It requires an occasional overnight trip and travel by plane. It requires a valid driver's license and an appropriate vehicle.

Work Authorization - Must be approved for working in the United States.

Other Duties - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.

Reasonable Accommodation - reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.